Budget

Budget and money info

fixed expenses
these expenses don't change no matter how many people we have


 * Venue rental -- (HUB) $1,010 - 9 hrs + cleaning fee
 * facilitator -- $1,000 (estimate)
 * sign printing, open space materials -- $250 (estimate)


 * total fixed expenses: $2,260 (without party)

variable expenses
these expenses change depending on how many attendees we're planning for


 * Catering: $15/pp estimate: final numbers to come from catering planning. could be more, could be less, could be sponsored.
 * breakfast coffee & daytime drinks: $6 a day, reasonable for coffee/sodas/bagels
 * lunch: $12 a day, reasonable for sandwiches/pizza and some kind of snack
 * badges: will run around .75-$1 pp -- $1 to account for printing expense
 * registration system cut (e.g. paypal, g-checkout expenses): $1/person (guess based on $25/pp)


 * total expenses per person: $20
 * assume 100 attendees; total variable expenses: $2,000

totals
total of fixed and variable expenses:
 * without party: $4,260

revenue types

 * Registration fee
 * assume 100 attendees & $25 attendance fee: $2,500


 * sponsorships -- total amount to be raised is: $1,760
 * list sponsorships here

totals
total income: --

sponsorships

 * need to determine sponsorship levels


 * potential sponsors table:



registration fees
At the August planning meeting, it was decided that a small registration fee donation was appropriate. $30 for the two days (to include lunches) seemed right. A range of $20-$100 was discussed.


 * Registration system -- see logistics

fiscal sponsor
We need a fiscal sponsor who will maintain our account for us

budget coordinators

 * phoebe (advising)
 * eugene (advising)